Tag Archives: Customer service

Let Me Call You Back

One thing I deal with constantly these days is getting people on the telephone. I will often make 20 calls in an hour or two and only get a few people – all of whom have requested that someone call them – to answer the phone. Sometimes when I reach them they’re at work or driving and they ask if they can call me back. They hardly ever do, even when we set up a specific time. They don’t call me so I’ll call them at the appointed hour. They rarely answer.

It sounds awful, right? They claim to want information about new opportunities yet they won’t answer when opportunity comes knocking. My question to you concerns your business doing the same thing. No, not having customers hang up on you, but the opposite. Are you hanging up on them?

When was the last time you looked at your inbound customer service metrics? Do you even have such things? Research shows that consumers value efficient service and knowledgeable staff when they call a business. They find being kept on hold, rude service, and automated phone menus frustrating. You can measure on-hold time and you can test the customer service reps to be sure they’re knowledgeable and personable.  You can check when call volume peaks and schedule more reps during that time.

One thing I’ve come to like quite a bit is the “let me call you back” option when there is going to be an on-hold time of more than a few minutes. You know what I mean – “press 5 to get a call back when there is an available representative or press 6 to schedule a time to be called back.” That’s customer-friendly and shows them that you respect their time and have empathy for their problem. When I hear “your call is important to us,” I always think “if it’s so damn important, why aren’t you answering?” Calling back shows it really is important.

It’s the little things we do in business that say a lot about how we run our firms. What messages are you sending? Are they the kind that will get customers to return?

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Filed under Helpful Hints, Consulting

Servers And Small Customers

I wasted some money the other day. I thought I was being smart and using my knowledge of social media marketing to promote my franchise consulting business. I was looking to acquire some new candidates who are ready to change their lives so I created an audience of folks whose demography matched that of most of the candidates with whom I’ve been working. What I found weren’t leads but I did get a great deal of information and I want to share some of that with you today.

One truism I’ve always sworn by is that you can tell someone’s character by how they treat people who can do absolutely nothing for them. Servers, for example. Oh sure, they can bring you your order but they’re not going to help your career along. Receptionists are another example. When you treat people who you perceive to be in a subordinate role like dirt, it shows an awful lot about your personality and character.

The same holds true for how big companies treat little customers. The big guys get all the attention because they have all the dough. What’s forgotten is that the big guys were once little guys, either in sum or in their spending with you. To cultivate budget growth you need to treat every customer as if they are the most valuable.

So why the rant? My lead campaign generated several leads from Facebook. The cost per lead was substantially better than I usually have to pay to generate a lead. The problem is that when I went to download the information from Facebook I received a file that contained digital garbage. I don’t mean bad leads; I mean unreadable digital garbage. I sent a note to support to ask if I’d done something wrong. Crickets. A few days later, I sent another note which is still unanswered, not even with an autoreply letting me know that my message was received. I’m assuming that if I were one of their big customers (the Russian Internet Agency maybe?) I’d have a dedicated rep who would get back to me immediately. As a self-serve slob, I’m pretty much on my own.

Any business can learn from this. Sure, millions of small customers can’t each have a personal rep, but you’re a tech platform, dammit. Put some of those technical smarts to work and figure out how to support the little guys. If you’re not a tech platform, find one that can help you and use the reporting it will offer to make sure you’re treating the little guys the same. After all, you’re nice to the person who serves you your meal, aren’t you?

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Filed under Helpful Hints, Huh?, digital media

The Root Of The Problem

I bought tickets to see Bob Seger last week. The concert is still a few months away but I’m a fan of his music and this might be the last time he tours. One of my favorite Bob Seger songs is “Feel Like A Number.” It was written in 1978 and yet it is incredibly prescient about how things are today.

What prompted that thought is this statement from a piece of research issued by the CMO Council:

One issue plaguing many organizations is a sense that in the race to master data and harness the power of the marketing technology stack, the customer, and perhaps an understanding of human relationships, has been lost. In fact, 41 percent of respondents admit that focusing on the relationship being built instead of the campaign being deployed, has been a key challenge. Nearly one-third admit that they sometimes forget that their “targets” are human beings.

It’s part of a study called Bringing a Human Voice to Customer Choice. It really should be called “The Root Of The Problem” since it strikes me that forgetting we’re dealing with humans is really the primary cause of so many issues businesses have. They’re customers, not accounts. They’re not phone calls to be cleared as quickly as possible but consumers with a problem that needs to be solved. They’re not employees, they’re co-workers and humans who go home to their families each night just as you do.

Business is all about data today but when was the last time you had a relationship with a database? It’s easy to be seduced by data but it’s also easy to miss the nuances that focusing on individuals can yield. Do you really understand what problem people are trying to solve by using your product or service or are you relying on “the numbers” to show you something that number can’t really show?

Sing Seger’s couplet to yourself every once in a while:

I’m not a number
Dammit I’m a man

It’s an important reminder and gets to the root of the problem, don’t you think?

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Filed under Reality checks

The Easy Way Out For Whom?

It seems as if I’m writing a series of posts inspired by my having decided to purchase a new house. I guess when we shake up our lives a bit we get inspired, or at least we get confronted by how some businesses are a lot better than others in many ways.

Today’s tale is yet another head-shaker. One of the things I found myself needing as I planned out my new digs was a few pieces of furniture. Like many people, I took to the internet to browse online and I found things at both Wayfair and Ikea that were priced well and seemed to be of good quality. The closest Ikea store is three hours from me and Wayfair only operates online, so I did my ordering via the web.

The orders showed up pretty much on time. There was a delay in the Ikea boxes due to the fact that I wasn’t at the new house to receive them. Of course, while Ikea told me the time window in which things would arrive, they never said someone had to be there. A call to customer service and we rescheduled delivery for a few days later. If you’re telling the customer when the boxes will arrive, why not also tell them they need to be around while you have their attention? Wayfair’s deliveries were just placed on the porch without incident.

That, however, is far from the end of the tale. The real fun began after I opened the boxes. I needed to assemble the furniture and of course, the first step is to make sure all the pieces and hardware had arrived safely. They hadn’t. In two cases, one from each company, a key piece of the item was damaged and not just cosmetically. I needed replacement pieces before I could go any further.

This is where the head shaking begins. Ikea’s website says:

If you are not able to visit the store, and only one piece of the unit is damaged, call us within 365 days of the purchase with your receipt information and we will be happy to deliver the missing items within 7-10 days.

Wayfair’s policy is:

Through our online portal you can:

  • Order free replacement parts (e.g. table legs, missing screws)
  • Replace the entire item for free
  • Get in touch with Customer Service

Be sure to complete this process within 30 days of your delivery date.

No problem in either case. I contacted them and told them exactly which parts were damaged, even using the part numbers out of the assembly manuals. Want to guess what I was told? Neither company ships parts. Instead, they would ship me a complete item. I could then take the damaged part from the box and throw away or donate the rest. Huh?
These are not small items. A large bookcase from Ikea and a desk from Wayfair, each of which weighed around 100 lbs in the boxes. How is it possible it costs less to send a complete item than to have some system for having inventory replacement parts? I get that these items come pre-packaged from many manufacturers. I’m also sure these companies can track which parts of which items often show up damaged (that’s what data is for, right?). Why not order a stock of those parts instead of devastating your margins by shipping two complete items and only getting paid for one?
Many of us in business do things because it’s the easy way out. We don’t take the time to question a system that seems to be working even though it’s not optimal. When things have “always been done that way” or when a report shows up regularly and heads right to the recycling bin, we don’t ask ourselves “why” often enough. The system these two companies have doesn’t really work for anyone except the folks in the warehouse and the shipping companies. The margins are bad. The customer has to dispose of a lot of wood and packaging they don’t want or need. But I guess they think it’s working. Are you making the same mistake?

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When You Don’t Know What Business You’re In

I started 2019 by buying a new home. When I say new, I mean brand spanking new as in “just built.” As I’m preparing to move in, I did what most folks would do first these days and called my local Cable TV/ISP to come set up the house. The builder did a good job of preparing the house for both cable TV and for wired internet and phone. There is a large junction box in a closet with both coax and Cat 6 wire running to most rooms. The living room and master bedroom both have conduit running into the crawl space for wires to be run easily. Frankly, I thought the hardest part of getting everything set up would be joining the coax and network wires that were hanging out of the side of the house to the main feeder lines. I was so wrong, and the reason why I was is quite instructional for any of us in business.

Hooking the house to the main lines was easy. Then, the tech set up the cable modem and router for my high speed (400MB+) wifi network. So far, so good, The problem came when I asked about connecting the wires that were in the closet to a switch or the router. None of them have caps – the little plugs – on them. “I don’t do that,” he said. But how can I connect the rooms to the network? What about putting the coax wires into a splitter for cable in the various rooms? At least that would help me identify which wires ran to which rooms. No help there either, even though he is the cable installer.

The final bit of laziness came when he informed me that he couldn’t run any cable through the conduits. He said he couldn’t find the conduit opening in the crawl space even though he pushed a long rod down the conduit and then went to look for it in the crawl space. I went down the next morning and found the openings in about 2 minutes. Yes, it was late (4p) on a Friday afternoon and I’m sure he wanted to get out of there, but still.

So here are some things we can all take away. First, the fact that the tech had no idea how to run wired internet tells me that the cable TV companies still think they’re in the cable TV business. Any look at the numbers will show you that people care far more about broadband and their ability to stream than they do traditional cable TV. If you are an Internet Service Provider, that you need to provide the damn service, and that includes wiring houses. I want my smart TV’s wired in, along with my game console. It’s a much better experience than via wifi, even high-speed wifi.

Second, the techs are customer service people along with being technicians. This guy was very nice but did nothing to solve my problem. To make matters worse he never left any paperwork so I have no way to know what exactly he did do. I can’t even tell you what my VOIP phone number is. Any company representative that deals with customers in any way should be trained to do so properly. They must have a focus on solving problems, not on creating them. And they certainly should never lie.

My ISP doesn’t know what business it’s in. They still think they are proving cable TV. They also still don’t understand how the power in all businesses has shifted to the customer. Let’s all agree to start 2019 by rethinking what businesses we’re really in and how we provide it to our customers, shall we?

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Filed under Consulting, Huh?

Thank You For Your Service

Yesterday was Veteran’s Day. I don’t typically post on Sundays but I did want to honor all of those who served by putting out something, even if a day late. This is my post from 2009 (yes, I’ve been at this for quite a while) and I like it as much now as I did then. Thank you for your service if you served and please remember to thank a vet, even if it’s a day late.

Today is Veteran’s Day, a holiday which was created to commemorate the end of “The War To End All Wars.” While that part didn’t work out so well, it’s a worthy celebration of our men and women who have served and are serving in the Armed Forces. My Dad is one of those vets. He fought – as Archie Bunker used to say – in The Big One – WW2. And while he’s taught me a lot over the years, he and his fellow vets teach us another really valuable business lesson to go along with all the others.

Veterans Day 2007 poster from the United State...
My father got out of high school and went into the service like most of the young men (and many young women) of his generation.  They put their country ahead of themselves realizing that the answer to “what’s in it for me” lay in the preservation of the principles on which this country was founded and which made everything else in their lives possible.

The really inelegant analogy I want to make has to do with how we approach business.  While the stakes in business aren’t nearly what they were and are for the vets, there are still people making that same decision today both in and out of business.  That decision is to put something else – your customers in the case of business, your country in the case of vets – ahead of yourself.  I’ve written a lot about everything from lousy customer service to marketing messages that shout “me me me” and not “you you you.”  That’s so 1999, isn’t it?

Converse, don’t spew.  Listen, don’t talk.  If I can’t get you to engage in a conversation and put others first because it’s smart, how about to salute the vets?

Any takers?

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Filed under Thinking Aloud, What's Going On

Why Don’t They Answer The Phone?

I wrote last week about the new area in which I’ve begun consulting. Thank you, by the way, to all of you who both read the announcement and sent along your support.

The bulk of the people to whom I speak about investing in a franchise come to me via a system of ads. Some of the ads promote a specific brand and others just speak to the great opportunity buying into a franchise affords someone who is looking to work for themselves. Both types of ads generate leads. These are people who fill out a form and ask to be contacted. With me so far?

What’s struck me after contacting nearly 100 of these respondents is how few of them actually respond. I realize not everyone is going to answer the phone, but if they don’t, I leave a polite voicemail and send them an email as well. Obviously, they’ve provided the information. Most don’t respond to either, even to say “hey, I was bored late one night and I filled this out but I’m not really interested.”

You should know that I’m not selling them anything. My services are free. Like a realtor, I’m paid by the seller; in this case, the franchisor. Once I get them on the telephone, it takes only about 10 minutes for me to assess their needs and to figure out how we should proceed, so this process is neither time-consuming nor costly. They’ve taken the time to start the process yet they hit the brakes before it even gets going.

What’s the point for your business? Sometimes customers know they have a need but they’re afraid of solving the problem. For any of us, change is hard. For people who are unhappy with their lives, it can be crippling to believe that there is a better way on the other end of the phone or through the door to your business. In my case, most of these people want to change their lives somehow and I think they were channeling that when they filled out the form. When change came knocking at their door (or calling their phones), the fear kicked in. Any business faces that to a certain extent. Why don’t people go for physicals? Putting aside the cost, I think in part it’s because they don’t feel bad and they don’t want to know if something is wrong. If the states didn’t mandate auto inspections, how many people would routinely have a mechanic give it the once over as preventative maintenance?

Part of what we need to do as good businesspeople is to guide our customers. They may be fearful or reluctant. Remember that they wouldn’t be at your door if they didn’t have a problem big or small that they need to be solved. Your job (and mine) is to help them with that solution and a better life. Make sense?

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Filed under Huh?, Thinking Aloud